We have an amazing opportunity for a Project Works Coordinator. You may be a highly organise administrator looking for their next step in to the lucrative and fast paced world of Construction! or an experienced Project Works Administrator already.
McGinley Support Services is one of the UK's largest specialist privately owned recruitment businesses providing the Infrastructure sector of the construction industry with permanent, contract and temporary staff at all levels. Consulting and recruiting for over three decades we now help customers in Airports , Energy , Metro , Ports , Rail , Roads , Telecoms, Waste & Water and can supply staff, labour and support services to civil engineering contractors, subcontractors, utilities, infrastructure owners and operators nationally.
Duties and Responsibilities:
*Provide commercial management and contract administration to the project works teams;
*Support the Project Works Managers and the Construction supervisors in delivering their responsibilities with particular focus on compliance with contractual responsibilities, with timely action as required;
*Support the Project Works team in preparing Project Management Communications and responding to Contractors Communications to ensure compliance / alignment with the Contract;
*Assist project works team in preparing enquiry packs, collating tender information at procurement stage;
*Analyse sub-contractor weekly and monthly applications for payment and prepare interim payments for approval by project managers;
*Produce weekly sites cost report for labour, materials and plants while maintaining accurate up to date records;
*Raise purchase orders for plants and materials and hire/off hire equipment for all constructions sites, dealing with suppliers to ensure best prices and reporting on supply issues to the Project Works Managers;
*Provide administrative and project support in the functional areas of resourcing and registering candidates;
*Maintain accurate and up to date records for site attendance, site induction, tool box talks, accidents, goods received, weekly site records, site safety inspections and all candidate related forms / administration;
*Support Project Managers with diary management and meetings, helping to prepare documents for meetings and assist in any other ad hoc tasks;
*Organise all necessary travel for the site team, including booking hotels and issuing itineraries.
*Allocation of candidates and works onto the internal systems;
*Process weekly payroll from start to finish in a timely manner;
*On a weekly basis checking all employees' timesheets ensuring there is no missing information;
*Thorough knowledge of Construction Subcontractors, Labour, Materials, Plants, Small tools, Health & Safety, Quality and Environmental procedures.
*Audit existing internal document control procedures
*Assist in developing and documenting recommended procedures
*Provide a first point of contact for all client enquires, queries complaints and customer care issues, relating to contracts and project works.
*Raise work orders which will be allocated by the Project works team.
*Communication by phone and email with clients and third parties and candidates.
*Data logging, updating information on internal databases, filing and scanning
*Organisational skills and attention to detail are also essential due to the administrative elements of the role.
The ideal candidate:
*Well-developed problem solving skills, communication and good time management skills.
*Proven track of processing weekly payroll for labour work force from start to finish
*Well-developed working relationship with Colleagues, Management, Clients, Supply Chain and Subcontractors
*Strong work ethic
*Desire to progress
What's on offer for you:
*Promotion on merit not longevity
*Annual staff awards
McGinley Support Services is committed to equality and inclusion and actively seeks applications from all sectors of the community. Our aim is to attract more people from diverse backgrounds to help us build our inclusive culture.
McGinley Support Services is committed to making reasonable adjustments in order for all candidates who are successfully put through to the interview stage to be able to attend.